By-Laws

  • PDF

1. Article I - Name

The name of this organization shall be the Haight-Ashbury Neighborhood Council.

Article II - Purpose and Boundaries

The Haight-Ashbury Neighborhood Council is a neighborhood group whose mission is to aid and encourage the people of the Haight-Ashbury neighborhood to work through democratic means and in a spirit of neighborliness, mutual respect and goodwill toward the improvement and enrichment of life and living conditions in their neighborhood. The Haight-Ashbury Neighborhood Council operates a neighborhood recycling center and a garden education project.

The boundaries of the neighborhood shall be Arguello Boulevard on the west; Fulton Street on the north; Divisadero and Castro Street on the east, and on the south 17th Street west to Clayton, south on Clayton to Carmel, west on Carmel to the point beyond Shrader at which Carmel and Arguello would intersect if both were extended. In special cases these boundaries may be extended by a two thirds (2/3) vote of general membership.

Article III - Membership

Section 1: Membership in this Council shall be open to all persons residing and/or owning property or a business within the boundaries of this Council; and to individuals who work, live or perform a service in the Haight-Ashbury.

Section 2: Membership becomes effective upon annual payment of dues. Only members of at least three (3) months standing shall be eligible to hold or run for a board position. Only members of at least one (1) month's standing shall be eligible vote on issues before the council, including election of officers. General members or Board members in whatever capacity, may not speak or act or make requests in the name of the Council without due authorization from the Council or Board of Directors.

Section 3: Annual membership dues shall be set annually by the Board of Directors on a sliding scale.

Article IV - Board of Directors

Section 1: Powers and Duties: The Board of Directors shall have full charge of the business and property of the Council with the power and authority to act in the name of the Council in all matters, subject to the provisions and intent of these By-Laws and the instructions of the general membership.

Section 2: Members: The Board of Directors shall consist of the officers of the Council, the Chairs of the standing committees, and five (5) Members-At-Large.

Section 3: Terms of Membership: officers and Members-At-Large of the Council shall serve on the Board of Directors for the period of the election; Chairs of the standing committees shall serve for the period of their appointment or election. No person shall serve more than two full consecutive terms on the Board of Directors in the same capacity. However, the Treasurer, the Membership Chair, the Housing and Land Use Chair, and the Recycling Chair may serve for more than two terms if approved by a two-thirds (2/3) vote of the general membership at the annual meeting.

Section 4: Vacancies: The Board of Directors shall elect persons to fill any vacant elected position, and such persons shall serve until the next annual meeting at which time election for any of the remaining positions shall occur. A two-thirds (2/3) vote of the Board of the Council can vacate any Board position whose incumbent is recorded as having missed more than five (5) meetings for whatever reason.

Section 5: Quorum and Meetings: See Article VIII.

Article V - Officers

Section 1: The officers of the Council shall be the President, the Vice-President, Recording Secretary, Corresponding Secretary, and Treasurer. They shall be elected at the end of the annual meeting of the Council by a simple majority and assume their duties at the next regular meeting of the Board of Directors.

Section 2: The President shall preside at all meetings of the Council and the Board of Directors and perform all the duties of that office.

Section 3: The Vice-President shall perform the duties of the President when the president is absent or unable to act and such other duties as the President shall designate.

Section 4: The Recording Secretary shall take the minutes of the Council and Board of Directors meetings and shall keep a file of all the proceedings and records of the organization.

Section 5: The Corresponding Secretary shall have charge of all of the correspondence.

Section 6: The Treasurer shall have charge of the funds of the Council, making expenditures upon the direction of the Board of Directors and shall keep regular books of account and treasurer vouchers for the payment of money. The Treasurer shall make reports at Board of Directors and Council meetings, as necessary and annual reports of all receipts and disbursements.

Article - VI - Members-At-Large

Section 1: There shall be five (5) Members-At-Large of the Council. Members-At-Large shall be elected at the annual meeting of the Council. The term of office shall be two years, and Members-At-Large may not serve more than two full successive terms in the same office.

Section 2: Three (3) Members-At-Large shall be elected in 1966 and in subsequent even-numbered years. Two (2) shall be elected in 1967 and in subsequent odd-numbered years.

Section 3: Members-At-Large shall endeavor to be alert to developments in the broader community and how they effect this neighborhood and shall perform such general and special duties for the Board as they may be assigned from time to time by the President or at the direction of the Board.

Article VII Committees

Section 1: The standing committees of the Council shall be Housing and Land Use, Membership, and Nominating. These committees shall be established within a month following the annual meeting. The chair of the Nominating Committee is to be elected at the annual meeting for a term of one year. The chairs of the standing committees shall be elected by the general membership. These committee chairs with approval of the Board of Directors shall select their committees. All committees will have no fewer then three (3) members. All Committees will have odd-numbered memberships.

Section 2: The Housing and Land Use Committee shall keep the Board and Council informed of proposals and programs affecting public and/or private housing and land use in the neighborhood and shall encourage neighbors' interest in the preservation and rehabilitation of existing housing stock for current residents. It shall also provide liaison with County, State and Federal agencies and officials, as authorized by the Council or Board.

Section 3: The Membership Committee shall promote new memberships and shall keep membership and participation records up to date.

Section 4: The Nominating Committee shall have at least three members (see Section 1) and no person may serve more then two full successive terms as a member of the Nominating Committee. It shall be the duty of this Committee to prepare a slate of nominees for Officers, Members-At-Large, and their own successors on the Nominating Committee. This eligible candidates pool should be made up of people who have been HANC members for three (3) months or more. The Committee shall make all reasonable effort to provide a slate that reflects the various facets and interests of the neighborhood and shall solicit nominations from the general membership in the September Haight-Ashbury Voice. The slate shall be presented to all Council members one (1) month before the annual meeting and again at the annual meeting when Council members may make additional nominations provided such nominee has consented and has been a HANC member in good standing for three (3) months. Election shall be by ballot, except that when there is only one nominee for each office, in which case the President may call for a voice vote.

Section 8: The Finance Committee.  This committee will be comprised of a minimum of three board members and is chaired by the Treasurer.  The Finance Committee will make decision on the management of organization funds, under direction from the HANC Board.  The Treasurer will repor to the HANC Board at its monthly meetings.

Section 9: Special committees and sub-committees can be appointed by the President as deemed necessary by the Board of Directors.

Article VIII - Meetings

Section 1: Regular meetings of the Board of Directors shall be held monthly on the 3rd Thursday of the month unless otherwise decided by the Board of Directors or the Council. Eight- (8) members of the Board of Directors shall constitute a quorum for the transaction of business. Special meetings may be called by the President upon proper notification; and shall be called by the President upon written request by three (3) members of the Board.

Section 2: Regular public meetings of the Council shall be held on the 2nd Thursday of each month unless otherwise decided by the Council or the Board of Directors. Eleven (11) members of the Council shall constitute a quorum for the transaction of business. Special meetings may be called by the Board of Directors upon proper notification; and shall be called by the President upon written request by ten (10) members of the Council.

Section 3: The annual meeting of this Council shall be the November meeting and shall be governed by rules for regular meetings.

Article IX - Amendments

Section 1: These By-Laws may be amended at any regular or special Council
meeting by a two-thirds (2/3) vote of members present and voting, provided proper notification of such amendment has been mailed to the members at least ten (10) days in advance of the meeting. Proper notification means that proposed amendments shall be published in the
Haight-Ashbury Voice and sent to the general membership before a vote is taken.

Article X Rules

Section 1. Roberts' Rules of Order, Revised, shall govern the conduct of the meetings of the Council except that they may be suspended by unanimous consent at any meeting.

Copies of the HANC By-Laws are available upon request and shall be maintained on the HANC website.

Adopted March 13th 1960; Amended October 30th 1961; *July 3rd 1963; December 8th 1966; Apri1 5th 1970; November 11th. 1973; January 16th 1974; September 11 1975; September 9th 2004

Last Updated on Friday, 14 February 2014 21:19

You are here: About Us By-Laws